Directorate of Academic Affairs

EXAMINATIONS AND RECORDS OFFICE (ERO)

The Examinations and Records Unit is under the headship of a senior Administrator and was established as one of the Units of the Directorate of the Academic Affairs.

The Exams and Records Unit is further divided into three (3) sub-units namely:

• Examinations sub-unit;

• Records and Transcript sub-unit and

• Students’ Statistics sub-unit.

The Examinations and Records Officer is responsible to the Registrar for the day to day administration and coordination of the Unit and has the following responsibilities:

• The administration and conduct of all University examinations and issuance of students’ results and transcripts;

• Up-dating regulations on and procedures of University examinations;

• Custody of all examination question papers and issuing them out to Chief Invigilators as stipulated in the guidelines;

• Distribution of examination materials for University examinations;

• Clearance of final year students leaving the University;

• The printing, writing, safe-keeping and issuance of all University certificates;

• Preparation of lecture and examinations Time-tables in liaison with the representatives of Schools on University Time-table Committee;

• Secretary to the University Time-table Committee;

• Compilation of Invigilators Time-table;

• Identification and physical arrangement of examination halls, in liaison with members of the Examinations Time-table Committee;

• Arrangement with the Director of Health Services for the provision of medical services during the examinations;

• Attending Schools’ Boards (Board of Studies) of Examiners’ meetings;

• Processing of cases of examination malpractices for the attention of Senate and the appropriate Disciplinary Committee;

• Handling of University Scholarships Matters;

• Issuance of academic transcripts to graduates;

• Issuance of semester and end-of-session results to all students and notification of same to their sponsors;

• Verification of transcripts and certificates;

• Writing of reference letters for FUTA graduates seeking employment or assistance outside the University;

• Computerization of past students’ records;

• Verification of students’ ‘O’ Level as well as ND results;

• Supervising the system programmer who handles:

  • the evaluation/analysis of existing data/record systems and designing, programming and implementation of automated ones;
  • Design/maintenance of data base of students enrolment statistics, examination records etc;
  • Validation, optimization, fine-tuning and supervision of all data processing activities in the Division.